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Executive Assistant to the Deputy High Commissioner
Position Number: 7282
Full time: 36.75 hours per week
Starting salary: £30,902 per annum (BB2)
Position Security Assessment: Top Secret (Australian National)
Please note: It is essential that all candidates have the ability to hold Australian National Security Clearance to Top Secret level. Therefore, applications can only be considered from Australian nationals. It is desirable (but not essential) that candidates already hold, or have previously held, an Australian National Security Clearance.
The Executive Assistant to the Deputy High Commissioner is responsible for managing the DHC’s office including providing secretarial and administrative support. Other duties include arranging DHC’s appointments and representational program, prepare routine correspondence on behalf of DHC’s signature or direct despatch, arranging program for senior visiting officials, undertaking research projects as requested and managing DHC’s official reimbursements. Other duties can include a wide range of tasks, so the willingness to be deployed flexibly during peak periods such as Ministerial Visits is a requirement.
Under the direction of the Deputy High Commissioner (DHC):
1. Manage the DHC’s office, including managing meeting and diary arrangements; incoming and outgoing correspondence; and answering telephone enquiries.
2. On behalf of the DHC, liaise with AHC staff, members of the public, the diplomatic corps, government agencies, and visitors to the Australian High Commission.
3. Arrange DHC’s appointments and representational program in close co-ordination with the High Commissioner’s office.
4. Prepare routine correspondence for either DHC’s signature or direct despatch, and draft cables following meetings with the DHC.
5. Arrange programs for senior visiting officials.
6. Undertake research projects as requested.
7. Maintain and prepare representation returns and manage DHC’s official reimbursements.
8. Willingness to be deployed flexibly during peak periods such as Ministerial visits.
9. Other duties as directed.
A. Ability to undertake general office administrative and/or clerical duties.
B. Ability to set priorities and organise work so as to effectively and efficiently complete projects and assignments with limited supervision. Adaptability, initiative and flexibility are essential.
C. Ability to work effectively with colleagues and effective oral and written communication skills.
D. Some knowledge of British protocol and British Government institutions, and a working knowledge of London desirable.
E. Knowledge of Australia and its system of government.
F. Ability to undertake research, particularly using the Internet, and working knowledge of MS Outlook, MS Word, MS Excel and database management.
Applications will close at 9am (London time) on 28 September 2012.
HOW TO APPLY
Candidates interested in this position must submit a complete application, including the following documents:
1. UK-Based Application Form (including an address to the selection criteria);
2. A current CV.
Applications are to be submitted to: firstname.lastname@example.org
Please note: candidates who apply and have not addressed the selection criteria or are ineligible will not be considered for engagement.